Adam Grant Quotes

I'm an e-mail junkie though I'm trying to read my in-box only twice a day and to answer all at once.

Basically, when I get home I just do emails for around three hours, which stinks. I have a thing about getting into your inbox every night before going to bed. I'm usually working from my laptop or my phone, desperately trying to get my inbox to zero before I fall asleep.

I'm a zero inbox guy.

I'm not big on to-do lists. Instead, I use e-mail and desktop folders and my online calendar. So when I walk up to my desk, I can focus on the e-mails I've flagged and check the folders that are monitoring particular projects and particular blogs.

We're at the point now where the challenge isn't how to communicate effectively with e-mail; it's ensuring that you spend your time on the e-mail that matters most.

Oh, some day I'll tell you about why I wrote more than 1,500 Gmail filters. They throw away more than 300 emails every day. Every day. It's the best thing I ever did for my productivity.

It sounds so nerdy and pathetic, but what I always do on Sunday afternoon is bring my inbox down to zero, which is so sad. But e-mail has become like homework for adults. I'll have 141 messages from people who will be offended if I don't write back.

I am a great believer in the OHIO principle: Only handle it once. When you read an e-mail, decide whether or not to reply to it, and, if you need to reply, do so right then and there. I have found that about 80 percent of all e-mails, whether internal or external, do not require a response.

Email is having an increasingly pernicious effect. Not only is it having a perceptible effect on productivity, it's skewing what it is we focus on. The immediate increasingly crowds out the important.

I am definitely a keep-it-clean type of person when it comes to e-mail. My 'important' folder on the Gmail app is constantly clean. When a new e-mail comes in to my important folder, I immediately look at it and determine what action item comes with it. The action item may not get done until later, but at least I know it's coming.

One of my favorite programs that we didn't make is Rescue Time. It runs in the corner of my computer and tracks how much time I spend on different things. I realized that even though I was doing e-mail only a couple of minutes at a time, it was adding up to a couple of hours a day. So I'm trying to reduce that.

The biggest way to be productive is if you're procrastinating on another more important project.

The challenge of email is that people send you stuff for free, and it becomes items on your to-do list.

I'm not really into the business of giving out tips, but if you are not using an all-encompassing software to integrate and sync your schedule, then you might be losing time. Most of these are free, and they can allow you to keep track of everything in one place and then access that from your computer, phone, or tablet.

I do everything via email. Which in turn works as my tickler file and prioritization queue. I start at the top every morning and keep on going until I'm finished. I don't do calls. I don't do meetings.

Lose no time; be always employed in something useful.

From a productivity perspective, prioritization is key. And it's very easy to focus on clearing the decks of minutia, especially when one's very busy. It's almost easy to want to sit down at your desk when you have a free five minutes and try to clear out some of the incoming emails rather than strip things strategically and foundationally and ask about what the most important objectives for you and the company are.

I think my biggest career mistake has been taking on too much. And I think this is kind of - I think it's related to the Internet world, where you're always multitasking and you have a million windows open and you feel like you can do a lot at the same time.

Oh, they've been putting in the long hours ... But is that because they don't have the skills, and everything takes twice as long? Or do they put in these hours to avoid what they should be doing ... which is stopping and binning a lot of [their work]?

The living are more demanding; the dead can wait.

I'm not very well organized unless I'm plugged into a structure like the opera or a movie. When I'm doing that, I have to be organized.

He who attempts to do all will waste his life in doing little.

Because, as we all know, it’s easier to do trivial things that are urgent than it is to do important things that are not urgent, like thinking. And it’s also easier to do little things we know we can do than to start on big things that we’re not so sure about.

I mean time management is a big factor in my life. I'm a very organized person. You can only do one thing at a time, so that's the main way I do everything. When I'm with my kids, I'm with my kids. When I'm directing a movie, I'm directing a movie. When I'm making Magic Mike, I'm making Magic Mike. So you just really have to fragment and focus.